Microsoft Office 2016: The Complete Guide (2015)
ADDING OTHER FEATURES TO THE DOCUMENT
Applying and Checking Comments.
Open the document then adhere to subsequent steps:
Go to the Tracking group along the Review tab and select the Show Markup button.
Select the Next button in the Comments group along the Review tab.
Select the Next button to show the next comment.
Select All Markup in the Display for Review menu to show the comments in its entirety in the markup area.
Go to the table and place the cursor on Adequate to show a ScreenTip with details about who inputted the comments and when.
Go to the final column of the same row, click the words ‘some good’ go to the Comments group, select the Next Comment to highlight the selection.
Type in “They carry the Ultra line” in the comment balloon
Select the comment balloon associated with the word competitors, go now to the comments group, and select the Delete button.
Keeping Record and Handling Modifications Made the Document.
Select the Track Changes button in the Tracking group along the Review tab.
Go to the Display for Review menu, select All Markup. Go to the Show Markup menu, select balloons.
Bring up the table on screen again. Go to the Prices column on the Fabrikam row, within the sentence fragment ‘some much lower’. Double-click the word ‘mulch’ then press the Delete key.
Go to the Service column of the Fabrikam row, place the insertion point after the word Adequate. Press the Spacebar and type in but slow to have the new text having the same color as the deletion.
Go to the Quality column of the Northwind Traders row, highlight the word Poor, now type in Substandard to be seen as a deletion as well as an insertion.
Place the cursor on the deleted word Poor to show an Informative ScreenTip.
Go to the Tracking group, select Show Markup and Balloons then select Show Revisions in Balloons to remove the deletions from the text and show them in the right margin.
Select Show Markup and select Balloons and select Show All Revisions Inlines to keep the inline revision indicators and erase the balloons.
Go to the Display for Review menu, select No Markup to conceal the adjustment to show the document as it would be seen if every change was accepted.
Go to the Display for Review menu, select Simple Markup.
Review and Process the Tracked Changes.
Select All Markup in the Display for Review menu to see the tracked changes again. Hold down Ctrl+Home to go to the start of the document.
Go to the Changes group, select the Next button to select the initial change, the deleted word mulch, in the document and select Accept to consent to changes.
Click Reject button to remove the inserted text.
Select Accept to implement the deletion select the button again to implement the insertion.
Word will now show a message box to show that no more changes are to be made, select OK to exit the message box.
Comparing and Merging Documents.
Service, ServiceCP, ServiceTA document located in the Chapter15 practice file folder is a requirement for this exercise.
Select the Compare group button along the Review tab then go to the Compare group, select Combine to make the Combine Documents dialog box accessible.
Go to the original document menu, select Service. Type in your identity inside the Label unmarked changes with box.
Go to the Revised Document menu select ServiceCP.
Select the More button in the dialog box. Go to the Comparison Settings region to ensure that all the check boxed are ticked.
Go to the Show changes region, make sure that Original Document is selected underneath Show Changes in. select OK to compare both documents and highlight disparities in the merged version of the document.
Compare a third version of the document to the first two versions.
Select Combine in the Compare group to show the dialog box.
Go to the Original Document menu, select Service, go to the Revised Document menu and select ServiceTA to verify that for example, ‘Terry Adams’ is seen in the linked Label unmarked changes with box. Select OK to apply modifications from the ServiceTA version of the document to the other two versions.
Go through individual revisions.
Go to the Tracking group, select the Show Markup button, select Specific People then select Chris Preston to deactivate the change tracking markup.
Select the Show Markup menu, select Specific People select All Reviewers to see all the modifications again.
Resolve any conflicting differences.
Place the cursor in the file in its center, select the Accept arrow in the menu to accept all changes.
Documents that are Protected by Passwords.
Loans document sited in the Chapter 15 practice file folder is required for this activity. Open the document then adhere to subsequent steps:
Put the Save As page of the Backstage view then go to the Current Folder region and select the Chapter 15 practice file folder.
In the now available dialog box and type in My Loans in the File name box.
Select Tools in the dialog box, then in the menu, select General options to make the General Options dialog box accessible.
Go to the Password to Modify box and type in “Sch00l” inside the Re-enter password to modify box, select OK to activate the password.
Go to the Save As dialog box and select Save.
Select the My Loans file. Make it accessible from the Chapter 15 practice file folder.
As the Password dialog box is displayed, type in “school” in the Password box, select OK.
As this is wrong password you will get a message indicating so, select OK.
Exit the document then reopen it. Now in the Password dialog box type in “School”, select OK to open a version of the document that can be modified.
You can put together several versions of a document and he resulting single file shows all of the modifications made.
Several persons can edit a document at the same time in the event that the file is stored on a SharePoint style.