Microsoft Office 2016: The Complete Guide (2015)

WORKING IN THE WORD 2016 USER INTERFACE

Microsoft Office interface provides an easy and simple way to work with Office documents. These documents comprise of Microsoft Word documents, PowerPoint presentations, Excel workbooks, Access database tables and Outlook email messages.

In order to start Word, you may do so from the Start screen or you may opt to do so from the Start Menu which is shown when you tap on the left end of the Windows Taskbar. However, if Word is opened directly a program starting screen will be displayed. At this point you can choose to create an original document or you may open a document that already exists. Irrespective of the route that is used, you will find all the program windows that are required to add and format your content.

Your New Documents

There are several ways to create a new document. You may decide to create a brand-new or a blank document, a template or use an existing document. If you are creating a blank document:

Choose the File tab.

Select New.

The New tab will be displayed.

It should be noted that when you first start Word, the New tab opens on the right by default.

If you are using a built-in template:

Choose the File tab.

Choose New.

Select one of the Template that is listed.

The template will then open.

If you are using a Custom template:

Choose the File tab.

Identifying Program Window Elements

In the program window, you will find the undermentioned elements:

Title

Ribbon

The Title Bar

At the top of the Word interface is the Title Bar that is present on all windows application to remind you of the program you are using. It also contains the name of the document you are currently using. You can also use the title bar to do a variety of things, for example, minimize, resize or close the document. These three icons are positioned in the top right hand corner. The icon that is used to minimize the document is similar to this symbol (_). The icons that are used to resize appear as one or two squares based on how the document appears. Additionally, the icon that is used to close the document is represented by an X usually denoted in red.

The Ribbon

The Ribbon is located below the title bar. This consists of all the commands that are necessary for working and navigating in a Word document. From the ribbon, you can explore the Home tab, the Insert tab and the Design tab. The Home tab allows you to add bullets or numbering to text, you can align text and also adjust the space between each line. The Home tab is widely used by Word. The Insert tab allows you to insert your pictures and tables to engage your readers. You can also add headers and footers to your document. With the design tab you have the option of determining how your document looks.